A tour guide's offer must be attractive, meet tourists' expectations, prepared on time and consistent, It used to take hours or days to prepare it. It is time for tour guides to automate their business processes to survive in an era of tourism driven by digital transformation.

Tourists are looking for Tour guide offers that are simple and easy to read, received within hours and presented professionally. With the ongoing debate over rates, traditional quoting methods are being challenged and tour operators need to have a reliable source of tour guide rates at all times. Tour guide rates form the basis of all quotes, and consultants need to have access to them in order to produce fast and accurate quotes in the shortest possible time.

Tour guide offer

As you review your current tour guide pricing process, keep the following few tips in mind:

Tour guide offer. Timing of the travel quote preparation.

When a tourist sends an inquiry, he or she expects to receive a quote that is professional and delivered in the shortest possible time. Having prices, d descriptions, photos, and information about what is included and what is not included at their fingertips means that quote time is greatly reduced.

Tour guide offer. Margin and selling price management.

Using automated methods allows you to control pricing with pre-calculated margins and selling prices ready to use. Setting default profit margins gives you control over revenue and a basis on which to calculate pricing.

Tour guide offer. Creating a consistent brand image.

A tour guide's online image is an important marketing tool, and automation allows for consistency across all communications and documentation. Hours spent by a tour guide uploading images and content, attaching company logos and details can be eliminated by using standard templates. From the company name, terms and conditions, assumptions, traveler notes and additional information, you can be sure that all clients are using the same text and wording and generating a professional production that didn't take hours to prepare.

Tour guide offer. Accurate information.

When typing and sending information to tourists, you can make many mistakes due to human error. Misspelled names, incorrect dates, child age errors all of these can happen and can be costly and annoying for all parties involved. Sending emails directly from your tour guide app eliminates these errors as the client, travel agent, agent receive documents generated by the dedicated tour guide app with correct booking information and traveler details.

Tour guide offer. Step by Step.

Streamlining your operations is key to eliminating possible errors. Using automated processes to manage bookings by tracking the status of each process; noticing at a glance what is provisional, confirmed, invoiced and so on, gives partners peace of mind that they have not forgotten any of these important steps.

Tour guide offer. Online bookings.

With online presence having an increasing impact on tour operators, it makes sense to have a tour guide app that allows for integration and access to rates and information online. Manually checking availability is costly and time-consuming, and online access to this information will make your bids competitive and reduce the time it takes to gather this information. Automation at the bidding stage will prepare you for the next step in implementing digital transformation in tourism in ways that manual systems cannot handle.

Tour guide offer. Automation.

By giving your business partners and agents access to price lists, you can make them able to make offers to tourists while you handle them! Tourists and agents waiting for a quote which can slow down the quoting process. By giving them access to this information, they can send bookings, which will streamline the current booking of tour guide services versus tour operators and tourists. Differences will no longer be a source of frustration and will allow the business to continue after hours.

Tour guide offer. Profitability.

Demand information and profitability statistics are available through automated reporting, something you can't achieve with manual guide IT systems. With daily access to this vital information, you no longer need to guess what the situation is at any given time.

Tour guide offer. Information flow.

Not only does centralize information storage allow for margin control and consistent pricing across bids, but from an audit perspective, pricing can be tracked or checked at every stage. If an accountant has an invoicing question or a business partner needs more information, access to that data is readily available and easy to find because the format of all quotes is consistent. This allows everyone to work together and the data provides consistency, accuracy, efficiency and complete control.

Tour guide offer. Time management.

Automation does not eliminate personal interaction from the quoting process; in fact, it allows more time to be spent on it. A tour guide's role should be to take the time to get to know the tourist, understand their needs and turn their dreams into reality. With the right tools and access to rates and supplier information, increasing your sales and generating more business.